This notice sets out how we store, process and use your personal data.
Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).
Who are we?
The Leadership Team and Board of Trustees of Vine Church Wynyard are the data controllers. This means we decide how your personal data is processed and for what purposes.
How do we process your personal data?
Vine Church Wynyard complies with its obligations under the ‘GDPR’ by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
We use your personal data for the following purposes:
- To enable us to fulfil our aims as specified in our Bishop’s Mission Order
- To administer membership records
- To fundraise and promote the interests of the charity
- To manage our employees and volunteers
- To maintain our own accounts and records (including the processing of gift aid applications)
- To inform you of news, events, activities and services
What is the legal basis for processing your personal data?
- Explicit consent of the data subject so that we can keep you informed about news, events, activities and services
- Processing is necessary for carrying out legal obligations in relation to Gift Aid or under employment, social security or social protection law, or a collective agreement
- Processing is carried out by a not-for-profit body with a political, philosophical, religious or trade union aim provided that the processing relates only to members, former members or those who have regular contact, and that there is no disclosure to a third party without consent
Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared with other members of the church in order to carry out a service to other church members or for purposes connected with the church. We will only share your data with third parties outside of the church with your consent.
How long do we keep your personal data?
We keep data in accordance with the guidance set out in the guide “Keep or Bin: Care of Your Parish Records” which is available from the Church of England website.
Details about retention periods can currently be found in the Record Management Guides located on the Church of England website. Specifically, we retain congregation members data while it is still current; gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate; and official registers (baptisms, marriages, funerals) permanently.
Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:
- to request a copy of your personal data which Vine Church Wynyard holds about you
- to request that Vine Church Wynyard corrects any personal data if it is found to be inaccurate or out of date
- to request your personal data is erased where it is no longer necessary for Vine Church Wynyard to retain such data
- to withdraw your consent to the processing at any time
- to request a restriction is placed on further processing, where there is a dispute in relation to the accuracy or processing of your personal data
- to object to the processing of personal data (where applicable)
- to lodge a complaint with the Information Commissioners Office
If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.